Working at Tech Mahindra Foundation

Role: Senior Executive- Administration and Accounts

Location: Tech Mahindra SMART Academy for Digital, Delhi

Experience: 3-4 years of experience working in the administrative department of colleges, educational institutes, schools etc.

Qualification: Candidate should be a graduate in commerce.

Number of openings: 1

Roles and Responsibilities:

Administration:

• Overall Supervision of the Academy- Discipline Management of Staff and students, Monitor safety and Security, Travel Management, Fire Fighting practice, Hostel Management.
• Staff record management & documents collection for HR process.
• Maintain Student record and Mapping for Biometric for all students.
• Verify credential of education qualification/certificates of applicants, also obtain a certificate from the candidate that he/she is not involved in any legal/criminal case.
• Schedule meetings, appointments, interviews, counseling of staff/ students with the Project Director.

Asset Management: 

• Receive all equipment’s/stores/stationeries purchased by the academy and take on the Ledger stock.
• Issue equipment’s/ stores/ stationeries to the various departments, entities as per requirements/direction.
• Carry out quarterly/annual stock taking board of all property/equipment to identify loss breakages/ abnormal wear and tear. A staff member from the respective departments which hold the responsibilities.
• Handing/Taking over of assets within the departments between staff to be coordinated by admin.

HR and Admin Compliances: –

• Leave and attendance management of students and employees.
• Liaison with the staff of the local governing body, local Police, counselor for solving external issues if any.
• Liaison with electricity departments, water supply board, local vendors for constant supply of expendable.
• Provide payroll input for Academy staff.
• Liaison with HO HR for any employee related query and concerns.
• Employee personal file management for the Academy staff.
• Understanding of basic HR policies and tracking the basic statutory compliances with respect to the Academy.
• Any other task as assigned by the Project Director.

Accounts:

• Responsible for managing Academies purchase as per defined purchase policy.
• Maintain books of accounts adhering to the accounting standards.
• Verify accounting vouchers with all supporting documents systemically and in an organized manner to facilitate audit and inspection of internal or outside agencies.
• Ensure compliance with provisions of law on TDS, GST, etc. and to submit timely information to the Foundation facilitating on timely filing of various tax returns.
• Periodic reconciliation of bank accounts and vendor accounts.
• Responsible for collection of fees from students and deposit into the Banks.
• Submission of periodic reports to the Foundation as per financial MIS.
• Facilitate audit of accounts by internal and / or external agencies.
• Monitor the cash flow, budget, and inventories.
• Inform Director of any possible excess over the budgetary allocation reasonably in advance so that budgetary allocations are not exceeded.
• Timely preparation of the utilization statement for the fund received from the Foundation and request for release of additional grant for the period as defined by the management.
• Prepare periodic financial statements for the period as defined by the management and the annual financial statements at the close of the financial year.
• Monthly Fee Reconciliation with bank.
• Monthly Budget vs. Actual Expenses report.
• Quarterly Budget preparation and sharing with Head Office Finance Team.
• Any other work assigned by Reporting Manager related to Accounts and Finance.

Desired Skill Sets:

• Attention to detail, empathy and inclusive approach.
• Excellent professional knowledge.
• Excellent written and verbal communication skills.
• Good organizational and time management skills
• Excellent interpersonal skills and disciplined approach